Receptionist

This organisation is a well-established, large-scale corporate operating across multiple markets. Known for its professional standards, strong internal culture, and commitment to excellence, it offers a stable and supportive environment with genuine long-term career prospects. The Auckland office is modern, sleek, and centrally located in the CBD, surrounded by cafes, transport links, and city amenities.

The role

An opportunity has become available for a polished and proactive Receptionist to join the team on a permanent basis. This is a front-facing, highly visible role where you will be the first point of contact for visitors, clients, and internal stakeholders, creating a warm and professional first impression.

This is a busy and engaging role that goes beyond traditional reception duties. You will be the go-to person in the office, playing a key part in keeping operations running smoothly while supporting both internal teams and senior leaders. There is a strong coordination and administrative component, with plenty of variety in your day-to-day responsibilities. You will also be involved in organising social initiatives such as Friday drinks and internal events, contributing to the overall office culture.

Two of the previous three people in this role have been promoted into other areas of the business, highlighting the long-term opportunities and growth available.

Key responsibilities

• Managing reception and greeting visitors while ensuring security protocols are followed
• Answering and directing inbound calls as the front-of-house representative
• Coordinating meeting rooms, catering, and internal/external events
• Assisting with onboarding support, including access card management
• Maintaining office supplies including stationery, kitchen consumables, and general inventory
• Liaising with suppliers and contractors for facilities and office maintenance
• Supporting underwriting teams with administrative tasks, including data capture and reporting
• Providing general administrative support across departments
• Maintaining a clean, organised, and professional office environment
• Ensuring compliance with internal policies and regulatory requirements

About you

To succeed in this role, you will bring a strong work ethic, initiative, and a willingness to take ownership. This role requires someone who is confident, adaptable, and happy to roll up their sleeves.

You will ideally have:

• Previous experience in a receptionist, administrative, or customer-facing role within a corporate environment
• Strong communication skills, both written and verbal
• Excellent organisation and attention to detail
• A professional and approachable presentation
• Confidence working in a fast-paced environment with multiple priorities
• A proactive mindset, with the ability to handle ad hoc tasks and make the role your own

This role would suit someone who is gritty, dependable, and enjoys being at the centre of a busy office environment. You will act as the glue that holds the office together, managing relationships with both internal teams and external stakeholders while ensuring everything runs seamlessly. There is real scope to expand the role and shape it based on your strengths and ambition.

What’s on offer

• Permanent, full-time opportunity
• Salary of $60,000
• Modern CBD offices in a vibrant location
• A chance to join a large, reputable organisation with strong career progression

If this sounds like you, click APPLY NOW, or for a confidential discussion call Lilly on 022 060 6325.

To explore other Business Admin & Support roles in Auckland, feel free to get in touch with our local team to learn more.