IT Office Administrator

• Overseeing the full lifecycle of IT hardware and software requests across the organization.

• Managing all IT procurement tasks, including purchase order processing and vendor coordination.

• Ensuring the timely completion of monthly invoicing procedures.

• Handling vendor procurement processes, including invoicing and contract management.

• Monitoring and reconciling IT procurement, invoice processing, and payments.

• Collecting, analyzing, and interpreting financial and operational IT data.

• Implementing and following financial and operational policies while overseeing general IT administration tasks.

• Possessing a solid understanding of procurement workflows and best practices.

• Investigating and resolving discrepancies in accounts and carrying out financial reconciliations.

• Ensuring contracts, licensing agreements, and administrative records are up to date.

• Keeping track of regulatory compliance and financial administration standards.

• Managing IT-related office tasks such as organizing staff events, maintaining office supplies, and addressing facility-related concerns with vendors.

• Assisting in operational and capital cost processes.

• Supporting budget planning and financial reporting.

Requirements:

• Matric (Grade 12), with a finance-related diploma being advantageous.

• Strong proficiency in Microsoft Office Suite, including Word, Excel, Outlook, Teams, and PowerPoint.

• Prior experience in sales administration or a support-based role is preferred.

• Hands-on experience with SAP, including invoice management and procurement requisition processes.

• At least four years of experience in an IT finance administration or similar role.

• Familiarity with financial controls, compliance regulations, and accounting standards.

• Background in financial reporting and data analysis.