Sales Admin

Job Overview

Our Client is seeking a meticulous and proactive Sales Administrator to join our team. The successful candidate will be responsible for supporting the sales team by handling all administrative tasks post-sale. This includes document management, quote preparation, order processing, and maintaining accurate sales records. The role requires excellent organizational skills, attention to detail, and the ability to work in a fast-paced environment.

Key Responsibilities:

• Document Management:
  • Maintain and organize all sales-related documents, including contracts, quotations, invoices, and customer communication.
  • Ensure that all documents are properly filed and easily accessible for reference by the sales team and management.
• Quote Preparation & Management:
  • Prepare and issue accurate and timely quotations as per the client’s requirements and sales team instructions.
  • Ensure that quotes are aligned with the company’s pricing structure and policies.
• Order Processing:
  • Support the sales team with processing and tracking orders, ensuring that they are fulfilled on time and in line with customer expectations.
  • Liaise with the logistics and finance teams to ensure the smooth delivery and invoicing process for customers.
• Post-Sale Client Communication:
  • Assist customers with post-sale inquiries, providing assistance with order status, delivery times, and documentation.
  • Act as a liaison between the customer and sales team to resolve any issues that arise after the sale has been completed.
• Sales Reporting & Data Entry:
  • Maintain accurate sales records, ensuring that all relevant data is captured in the company’s CRM system.
  • Generate regular sales reports, tracking orders, client interactions, and revenue progress.
• Administrative Support:
  • Provide general administrative support to the sales team, including calendar management, meeting coordination, and preparation of sales presentations.
  • Assist with the preparation of sales pitches and any other tasks required by the sales team.

Qualifications & Skills Required:

• Education:
  • A high school diploma or equivalent; a relevant post-secondary qualification (e.g., in Business Administration or Sales) is a plus.
• Experience:
  • Proven experience in a sales support or administrative role, preferably in a B2B or technology-related environment.
  • Experience with CRM software (e.g., Salesforce, HubSpot) and Microsoft Office Suite (Excel, Word, Outlook).
• Key Skills:
  • Excellent written and verbal communication skills.
  • Strong attention to detail and organizational skills.
  • Ability to work independently and as part of a team.
  • Customer-focused with excellent interpersonal skills.
  • Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Other:
  • Proactive and self-motivated with a positive attitude.
  • Knowledge of sales processes and a basic understanding of post-sales operations.

Salt is acting as an Employment Agency in relation to this vacancy.