Executive Assistant

Salt Search are partnering with a leading construction & engineering global organization to recruit for an experienced Executive Assistant to join their team immediately as 12-month fixed term contractor (maternity contract).

Reporting to the Head of Engineering & Operations, we are looking for an outstanding loyal EA/PA (5 years’ experience and long tenure in their roles) who is highly organized, capable of multitasking, and dedicated to their work. This is a fast-paced modern organization who has a great culture.

Some key responsibilities include but are not limited to:

• Providing high level administrative services, including the end-to-end coordination of the schedule, correspondence, and communications
• Arrange meetings to maximise the effectiveness of the day and week with a balance between BAU, projects and high priorities
• Coordinating meetings, agendas and conference calls in a timely manner
• Coordinate the agenda, room/venue booking, catering, for visiting Executives
• Preparing, reviewing, and tracking expense reports
• Participate in management/leadership meetings and other meetings as required
• Book travel and manage complex diary requirements
• Organise internal offsite events
• Provide administrative/project support to team members on a case-by-case basis

What about you?

• Experience in a similar role supporting Senior Stakeholders
• A naturally collaborative team player that is proactive and solution minded
• Excellent computer skills including Microsoft Office, in particular Teams, PowerPoint, SharePoint and Excel
• Remains calm under pressure with strong executive presence
• Excellent communication skills, both written and verbal
• Excellent planning and organizational capabilities with a keen eye for detail
• Ability to work autonomously, take initiative and follow through

Some of the benefits and offering

• Offering Hybrid and free parking on site
• Great culture, management and team.
• 12 months fixed term contract – $100K + super (however slightly negotiable)

How to Apply

To apply online, please click on the appropriate link below. Alternatively, for a confidential discussion or to discuss other executive assistant roles in Sydney, please contact Toni Jacobson on 0429 841 882.

We’re proud to have won the Best Mid-Sized Recruitment Company to Work For at the 2023 TIARA Recruitment Awards, and to have been finalists, for the second year in a row, in the Client Service and Recruitment Leader of the Year categories! At Salt, our mission is Creating Futures by putting our clients, candidates, partners, and team members at the heart of everything we do. We extend our sincere appreciation to everyone who has contributed to our continued success.

Salt acknowledges the Traditional Owners of the lands across Australia as the continuing custodians of country and culture. We pay our respects to all First Nations Australians and their Elders past and present.