Salt Staffing Privacy Policy

Effective Date: June 3rd, 2025

At Salt Staffing, we prioritize your privacy and are committed to ensuring that your personal information is handled with care and security. This Privacy Policy outlines how we collect, use, record, protect, and share your personal data as part of our recruitment and staffing services.

Security Alert: Be Aware of Fraudsters and Scammers Targeting Job Seekers

While we take every measure to protect your personal information, we also urge you to stay vigilant against fraud and scams during the recruitment process. Fraudsters may impersonate recruiters, request payments in exchange for job opportunities, or attempt to collect personal details for malicious purposes.

How to Spot a Recruitment Scam and Protect Yourself

– Authentic Communication: Salt recruiters will never ask for payment as part of the recruitment process. If you receive a request for money, it is likely a scam.

– Verify Recruiters: Only trust job offers and communications from our official email domain (e.g., @welovesalt.com). Always double-check the email address.

– Report Scams: If you suspect you’ve been targeted by a scam, please contact us immediately at privacy@welovesalt.com.

Scope

This Privacy Policy applies to all personal information we collect from candidates, clients, and visitors to our website, as well as through recruitment processes, interactions, and services we provide. It governs the handling of personal data submitted through our website, email communications, job applications, interviews, and other staffing-related services.

Information We Collect

We collect personal information necessary for providing recruitment and staffing services. The types of information we may collect include:

– Candidate Information: Full name, contact details (email, phone), address, date of birth, employment history, education, qualifications, skill sets (e.g., foreign language skills), and other relevant job-matching data.

– Client Information: Business name, primary contact details, job requirements, company registration number, and related organizational details.

– Application Information: Resumes, cover letters, job preferences, references, and related application data.

– Service Usage Data: Interactions with our website (see Cookie Policy).

– Online Forms and Accounts: Identifiers (name, email, address), account info, education, and salary details.

– Online Communications: Messages sent through forms (e.g., “Contact us”) and related correspondence, retained per our data protocols.

– Staffing Needs: Personal and company data shared when requesting recruitment services (e.g., job title, company size, sector).

– Social Media & Forums: Publicly available professional data from job boards or social platforms (e.g., LinkedIn, Facebook).

– Career Applications: All resume or CV details relevant to potential employment through Salt Staffing.

How We Use Your Information

We collect and use the Personal Information we gather from or about you, including your Identifiers, Education and Qualifications, Correspondence and Feedback, and Social Media Information, for the following business purposes:

– To provide you, our clients and prospective clients, and our candidates and prospective candidates with our services.

– To best tailor content and resources according to your preferences.

– To respond to your requests or questions when you contact us.

– To help us create, publish, and improve content most relevant to you.

– To ensure that the content provided through the Website is presented in the most effective manner for you and for your device.

– To allow you to participate in interactive features of our Website, when you choose to do so.

– To further develop and improve the Website and systems to better serve you. This mainly takes place in the context of new IT systems and processes, so information about you may be used in the testing of those systems.

– Where necessary, to comply with any legal obligation.

– For our business contacts, to attempt to establish or strengthen a business relationship with you. This may include, for example, informing you how we can assist you with our services.

– We also may use your information in:

• • Investigating or responding to incidents and complaints; and/or
  • Complying with investigations carried out by the police, government, or regulators.

– To inform you about services, products, or events that might be of interest to you.

– To send you other information such as upcoming events or newsletters.

– To perform analytical research on our prospective client and candidate base.

– To transfer data to third parties (see “Sharing and Disclosure” section).

Use of AI

You acknowledge that the Website may utilize artificial intelligence (“AI”) technologies and tools, to improve user experience, provide personalized content, and enhance the functionality of the Website or our services. By using the Website, you consent to the collection and processing of data by AI technologies for the purposes outlined in this Privacy Policy.

Sharing and Disclosure of Personal Information

We do not sell your personal information to third parties. However, we may share your data in the following circumstances:

With Clients: We may share candidate information with clients for the purpose of job placement.

With Service Providers: We may share your personal information with third-party service providers who assist us with email communication, hosting, and operational support, subject to confidentiality agreements.

As Required by Law: We may disclose personal information when legally obligated to do so.

Call Recording and Communication Monitoring

As part of our commitment to delivering high-quality recruitment and staffing services, Salt Staffing may monitor, record, and retain various forms of communication, including but not limited to:

– Telephone calls (inbound and outbound)

– SMS (text messages)

– Email correspondence

– Voicemail messages

– Online chat sessions

– Other forms of electronic communication facilitated via our platforms

These communications may be monitored or recorded for purposes that include, but are not limited to:

Training and Development: To ensure our team maintains professional standards and continues to improve their service delivery.

Quality Assurance: To assess service quality, ensure client and candidate satisfaction, and verify that information provided is accurate and complete.

Compliance and Risk Management: To ensure adherence to internal policies, legal requirements, industry standards, and regulatory obligations.

Dispute Resolution: To aid in resolving any misunderstandings or disputes that may arise in the course of our business relationships.

All recorded and monitored data is handled securely and in accordance with applicable privacy laws and Salt Staffing’s internal data protection protocols.

If you do not wish for your communications to be recorded, please notify the Salt representative at the beginning of your interaction, where applicable. However, please be advised that opting out of recording may limit our ability to provide certain services.

3CX Messaging Terms & Conditions

Salt Staffing uses the 3CX communication platform to engage with candidates and clients through voice calls, SMS, and other messaging formats. By interacting with Salt Staffing through these means, you agree to receive informational and operational communications from us, which may include:

– Interview reminders and scheduling updates

– Availability requests and confirmations

– New job opportunities and application follow-ups

– Account updates and important service notifications

– CV or document requests

Please note the following terms regarding our messaging services:

Message Frequency: The number and frequency of messages you receive may vary depending on the nature and urgency of the recruitment process or services you are engaged in.

Message and Data Rates: Standard message and data rates may apply, depending on your mobile provider and service plan.

Opt-Out Instructions: You may opt out of receiving messages at any time by replying “STOP” to any Salt Staffing message or contacting your Salt representative. Upon doing so, you will no longer receive further automated messages unless you reinitiate communication with us.

Customer Care and Support: For questions or assistance, you may reply “HELP” at any time, or reach out to us directly via email at privacy@welovesalt.com.

By continuing to engage with Salt Staffing through 3CX or related channels, you acknowledge and accept these terms.

Data Security

Salt Staffing implements industry-standard measures to protect your personal information from unauthorized access, alteration, or destruction. These include secure servers, encryption, and access controls.

Your Rights

You have the right to access, correct, update, or delete your personal data. Please contact us at privacy@welovesalt.com to exercise these rights. We may retain some data for legal or business reasons.

Retention of Data

We retain data only as long as necessary for the purposes outlined in this policy or as required by law.

Sharing with Third Parties

To deliver our services, fulfil requests, and improve efficiency, we may disclose your information, including personal data as described in the “Personal Information we may collect from you” section, to the following third parties:

1.  Suppliers
We engage third-party suppliers for operational and administrative support. These include:

– IT vendors (e.g., cloud hosting, database maintenance, email services)

– Facilities/security providers (e.g., to manage building access)

– Finance & accounting providers (e.g., for payment processing)

– Technology service providers (e.g., video interviewing, assessment tools)

2. Other Members of The Salt Group:
We may share your information with subsidiaries of Salt for various services including recruitment, payroll, mobility, and training.

3. Government and Law Enforcement:
We may disclose your data when legally obligated or when it is prudent to comply with government or regulatory authorities.

4. Corporate Transactions:
In the event of a merger, acquisition, or other business restructuring, your information may be shared with relevant stakeholders during due diligence or execution phases.

We do not sell your Personal Information to any third party.

Changes to This Privacy Policy

Salt Staffing may update this Privacy Policy periodically. Any updates will be posted on our website with the new effective date. Please review it regularly.

You have certain legal rights with respect to the Personal Information that you provide and/or which we obtain about you depending on the state/country where you reside.  Where applicable, your rights include, among others:

– Right to be informed about collection or disclosure of your Personal Information

– Right to access and obtain a copy of your Personal Information

– Right to delete your Personal Information

– Right to opt out of the “sale” or “sharing” of Personal Information

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Contact Us

Salt Staffing
Email: privacy@welovesalt.com

By using our services, you acknowledge and agree to the terms of this Privacy Policy.