Administrative Business Partner (Product)

Administrative Business Partner (Product) | 12 month contract | Remote but must be UK based|

We are seeking an experienced Administrative Business Partner to join our team. This role involves providing high-level support to senior leaders, ensuring efficient operations, and fostering a collaborative environment. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced setting.

What is the Role:

Calendar Management: Efficiently manage complex calendars, making independent, business-driven scheduling decisions.

● Project Management: Spearhead leader’s operational and people-related projects, leading meetings, planning, tracking progress, and fostering team’s best practices.

● Meeting and Events Management: Skillfully coordinate team meetings and on-site events, encompassing agenda creation, presentation deck drafting, action item tracking, and detailed meeting notes.

● Communications: Craft clear and impactful communications for leaders, including team emails, updates, and follow-ups and oversee alias management, org charts, and Slack channels for the team.

● Relationship Management: Build strong relationships with leader’s teams and cross-functional partners through innovative and engaging approaches.

● Travel & Expenses: Effectively coordinate leader’s travel and ensure expense reconciliation while adhering to policies and aligning with team needs. Manage the leader’s employee recognition budget and offer reward recommendations.

● Ensure all org communications channels are up to date

● Work collaboratively with other administrative business partners to ensure business needs are being met in the most efficient way possible.

What We Are Looking For:

• 4+ years experience in administrative roles, including 2+ years supporting VP and Director-level executives.
• Outstanding organizational and multitasking abilities.
• Proactive and self-directed, with minimal supervision needed.
• Proficiency in Google Suite, Slack, Workday, Expensify, Navan, and MS Office Suite.
• Strong teamwork and collaboration skills.
• High integrity in handling confidential information.
• Experience supporting multiple VP/Director-level executives, especially in engineering or product teams.
• Strong emotional intelligence (EQ) and situational awareness.
• Exceptional organizational and time management skills, particularly in calendar management, travel, and event planning
• Ideally you will be happy working a flexible schedule to cover US hours, up until 8pm UK time with a later morning start