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Executive Assistant | 6 month FTC | £70-80k pro rata | Hybrid working in London
We are seeking an Executive Assistant to support several executives in London. We are looking
for an experienced Assistant to support these directors by handling a heavy volume of organizational work.
The successful candidate will be self-motivated, proactive, quick-thinking, flexible, and able to pivot when
necessary. This role will juggle multiple and diverse responsibilities with a strong emphasis on organization and
unwavering attention to detail at all times. This will be a demanding and fast-moving role that requires someone
who is proactive and solution-oriented.
What is the role?
Specific responsibilities include, but are not limited to:
– Manage complex calendars for multiple executives including scheduling and confirming meetings both
internally and externally
– Coordinate logistics for partner meetings
– Coordinate travel arrangements, both domestically and internationally
– Administrative duties around processing travel and expense reports, file management, etc.
– Communicate to relevant stakeholders internally and externally
– Work collaboratively with Assistants in our wider EMEA team
– Be the team “master of tools” for both internal and external systems
– Support leaders with ad hoc projects such as organizing and supporting events, preparing presentations
using Google Slides…
What are we looking for?
– 4+ years as an assistant supporting multiple senior-level executives in a corporate environment ideally
with a media background
– Fluency in English, another European language is a plus
– Team player who operates in a fast-paced team-oriented setting
– Ability to be discrete and maintain confidential information
– Experience setting up and supporting events
– Demonstrates flexibility towards work such as responding after hours for important, timely, or urgent
matters
– Understanding of how to prioritize and respond accordingly
– Strong written and verbal communication skills and the ability to multi-task
– Proficiency in Google Docs, Sheets, Slides, and Google Mail.
Upload your CV to our database.
Please let us know where you are, or where you would like to be in the world so we can point you in the right direction.