Freelance Executive Assistant

In a nutshell…

A full-service data-driven agency, rooted firmly in digital innovation, I am working with are looking for a competent freelance Executive Assistant to join them to support their Head of DMC and CEO. You’ll be a seasoned EA adept at working for Exec Level Management and experienced in providing professional support including diary management, managing inbox, travel arrangements and bookings alongside some event organisation in their London office in Southwark.

What the day to day looks like…

• Complex diary management of busy, changeable diaries for both the CEO and Head of DMC
• Gatekeeping, monitoring emails, and acting upon correspondence where appropriate
• Booking global travel (Europe and to their HQ in Korea) and creating accompanying travel schedules
• Forward planning daily/weekly commitments therefore assisting with management of workloads through effective diary management
• Systems management: completing timesheets, expenses, and holiday/absence approvals on behalf of the CEO and Head of DMC
• Arranging meetings, ensuring agenda meeting packs are circulated, and attendance at meetings (both onsite and offsite) to take notes, create action lists and then follow up
• Document preparation: presentations, background research to client projects
• Aptitude for numbers: able to interpret basic financial documents
• Support the CEO and Head of DMC in organising events, including New Biz events and pitches
• Some out of hour’s support when CEO or Head of DMC is travelling particularly when they are at HQ in Korea
• Providing CEO and Head of DMC with comprehensive administration support, including but not limited to drafting and producing letters / emails, spreadsheets, reports, and presentations.
• Supporting the CEO in collating information and producing UK reports and presentations for the European President when requested
• Aiding external stakeholders, staff, and other visitors and to ensure they are welcomed and looked after in a professional and courteous manner
• Complete other ad hoc administration tasks, as required

• Good things to have…

• Strong IT skills (MS Outlook, Word, PowerPoint, expert at Excel)
• Tact and discretion, for dealing with confidential information
• Highly organised with a logical approach and ability to work on your own initiative
• Ability to operate with little supervision and resolve problems efficiently and with confidence

Sound like you? Amazing drop me a line and let’s start talking 😊