Workplace Specialist

Workplace Specialist

About the job:

We are currently seeking a Workplace Specialist to join our Global Workplace team and take charge of maintaining and managing our expanding London office at monday.com. As the Workplace Specialist, you will be responsible for ensuring a pleasant, aesthetic, and functional work environment that inspires our employees and contributes to their organizational effectiveness, communication, safety, and overall job satisfaction.

About The Role:

• Office Ownership: You will be the owner of our London office, overseeing smooth office operations and enhancing employee experiences through an exceptional office environment.
• Catering & Housekeeping Programs: Plan, coordinate, and execute engaging yet efficient catering and housekeeping programs to maintain a high level of comfort and cleanliness.
• M&E Systems & Maintenance: Monitor and manage all mechanical and electrical systems (M&E), execute PPM (facilities break and leakage plan), and handle office security, safety, maintenance, and cleaning. You’ll ensure a timely response to any office emergency situations.
• Office Activities & Initiatives: Assist in planning and executing various office-related activities, such as seating arrangements, sustainability initiatives, office renovations, equipment repairs, etc.
• Compliance & Safety: Ensure compliance with government regulations and industry standards related to environment, health, safety, and COVID-19 protocols.
• Vendor Management: Source vendors, negotiate office contracts, and manage vendor relationships over time.
• Employee Life Cycle & Internal Events: Help organize and execute employee life cycle activities and internal events, including birthday celebrations, work anniversaries, company parties, offsites, etc.

Requirements:

• Previous experience of 3-5 years in facilities positions or similar roles, preferably in a fast-paced environment.
• A strategic approach to planning and problem-solving, combined with hands-on capabilities. Proven organizational skills and the ability to execute tasks under short deadlines are essential.
• Strong verbal and written communication skills, fluency in English.
• Customer-centric approach with a focus on delivering exceptional service to employees.
• Proven experience in managing office M&E systems, workplace service providers, and housekeeping & catering teams.
• Exceptional multitasking skills and the ability to prioritize tasks effectively.
• Previous experience with team management is advantageous.
• Proficiency in Microsoft Office tools (Excel, Word, PowerPoint) and email platforms (e.g., Outlook or Google Calendar). Familiarity with project management tools and ERP systems is a plus.

If you are a highly organized, proactive, and customer-focused professional with experience in managing workplace environments, we invite you to apply for this exciting opportunity. As a Workplace Specialist at monday.com, you’ll play a vital role in creating a positive and inspiring office environment for our employees. All applications will be handled with the utmost confidentiality.