Administrative Assistant

Salt is hiring an ‘Administrative Assistant’ in Hong Kong to provide comprehensive administrative support to senior executives with complex calendar management, meeting coordination across global time zones, travel arrangements, and expense processing and handle ad hoc administrative tasks while ensuring efficiency and confidentiality.

Responsibilities:

* Provide high quality administrative and business management support to the Client Business team

* Own end to end diary management for senior personnel, including proactive scheduling, prioritization of meetings, resolution of conflicts, and coordination across multiple international time zones

* Act as a trusted gatekeeper, managing internal and external meeting requests thoughtfully and balancing competing priorities with sound judgment

* Schedule and manage audio/video conference calls and meetings with multiple participants across regions

* Support the broader team with travel coordination, expense processing, and general administrative needs as required

* Facilitate team wide and firm wide events, offsites, and meetings, and manage ad hoc administrative assignments

Qualifications:

* Proven experience as a Team Assistant, Executive Assistant, or Personal Assistant within a professional or financial services environment

* Experience supporting multiple senior team members simultaneously, with demonstrated ability to prioritize and manage conflicting demands

* Prior experience working in a global firm and collaborating across regions and time zones

* High level of integrity and discretion, with experience handling sensitive and confidential information

* Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint

* Strong verbal and written communication skills in English, Cantonese, and Mandarin

* Exceptional organizational skills with strong attention to detail and the ability to manage multiple tasks concurrently

* Confident and professional interpersonal style, with the ability to engage constructively with internal and external stakeholders at all levels

* Comfortable operating in a fast paced, matrixed environment; resilient, adaptable, and able to remain calm under pressure

* Positive, collaborative team player with a strong work ethic and willingness to “roll up sleeves” when needed.

(CEI No: R1223390 | License No: 07C3147)

Salt is acting as an Employment Business in relation to this vacancy.