Events Production Manager

Our client is looking for an Events Manager who will take ownership of several critical, high-volume event execution workstreams, leveraging strong project management, organization, and cross-functional collaboration skills to deliver exceptional event experiences.

Key Responsibilities

Mainstage & Keynote Project Management

• Logistical Oversight: Manage end-to-end event logistics, audiovisual (AV), and stage production execution for multiple keynote presentations.
• Project & Deliverable Management: Develop, implement, and maintain comprehensive project plans to track content deliverables, speaker deadlines, and coordinate cross-functional reviews to ensure timelines are met.
• Speaker Readiness: Partner with internal stakeholders to ensure presentation content is finalized, submitted on schedule, and speakers are fully prepared for rehearsals and live presentations.
• Run of Show & Production Coordination: Create detailed run-of-show documents for each keynote, ensuring seamless transitions between planning, rehearsals, and live production. Communicate any onsite updates to production and show-calling teams.
• Stakeholder Management: Act as the primary liaison between project teams and executive stakeholders, ensuring alignment on timelines, priorities, and key decisions throughout the event planning process.
• Status Reporting: Provide regular project updates, track milestones, identify risks, and maintain visibility across all keynote workstreams.

What You’ll Bring

• Experience: 8-10 years of experience in event management, with a strong background supporting large-scale conferences and live events for audiences of 5,000+ attendees. Experience managing keynote productions, AV, stage management, rehearsals, and live event execution is essential.
• Project Management: Proven ability to manage complex, multi-workstream projects with competing priorities and multiple stakeholders. Experience using project management tools is required.
• Communication: Exceptional written and verbal communication skills with the ability to build relationships and manage expectations across executive and cross-functional teams.
• Attention to Detail: Highly organized with excellent attention to detail and the ability to manage multiple priorities in a fast-paced environment while meeting tight deadlines.
• Ownership & Initiative: Self-motivated, proactive, and confident taking ownership of mission-critical operational responsibilities.
• Travel: Willingness to travel and provide onsite support for large-scale events as required.