Sales Support Specialist

Executive Assistant

Location: Cape Town, South Africa
Employment Type: Full-time

Overview

We are seeking a highly organised and proactive Executive Assistant to provide high-level administrative and operational support to senior leadership. This role is critical in ensuring the smooth and efficient running of executive functions, enabling leadership to focus on strategic priorities within a fast-paced environment.

Key Responsibilities

• Provide comprehensive administrative support to executives, including diary management, scheduling, and meeting coordination
• Manage emails, correspondence, and communication on behalf of executives
• Prepare reports, presentations, and documents with a high level of accuracy and professionalism
• Coordinate travel arrangements, itineraries, and accommodation
• Organise internal and external meetings, including preparing agendas and taking minutes
• Act as a key point of contact between executives, staff, clients, and external stakeholders
• Maintain confidential records and sensitive information with discretion
• Support project coordination and follow-ups on key action items
• Assist with event planning, including company meetings and stakeholder engagements

Success Indicators

• Efficient management of executive schedules and priorities
• High-quality documentation and communication output
• Strong stakeholder relationships across internal and external teams
• Timely execution of tasks with minimal supervision
• Enhanced productivity and effectiveness of leadership team

Requirements

Skills & Competencies

• Excellent organisational and time management skills
• Strong written and verbal communication abilities
• High level of professionalism and confidentiality
• Ability to multitask and prioritise effectively in a fast-paced environment
• Strong attention to detail and problem-solving skills
• Proactive mindset with the ability to anticipate needs
• Strong interpersonal and stakeholder management skills

Experience & Qualifications

• Proven experience as an Executive Assistant or in a similar senior administrative role
• Experience supporting senior executives in a corporate or industrial environment is advantageous
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with document management and reporting
• Relevant diploma or degree in business administration or related field (preferred)